AI Accounts Payable Automation

Traditional accounting is dead. Automate AP with OCR, 3‑way match, and governed approvals.

Our AI in accounts payable service turns inbox chaos into clean, controlled workflows. We centralize invoice intake, run invoice OCR, and apply rules. We drive three‑way match and dynamic approvals. We post accurate entries and prepare payment runs on schedule. If you seek accounts payable automation ai, we deliver speed, accuracy, and audit‑ready trails without sacrificing policy control.

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Trusted by Partners Worldwide

Valuable Financial Insights

Led by AP specialists and procure‑to‑pay operators.

Interactive Dashboards, Real-Time Reporting

Vendor‑agnostic platform selection and integration.

Safe, Secure, and Scalable Solutions

Security, privacy, and compliance by design.

Transparent Recording and Documentation

Documentation, SOPs, and controls mapped to policy.

Who We Serve

We support mid‑volume and high‑volume AP teams that want speed and control. We work with manufacturers, distributors, hospitality groups, clinics, professional services, facilities, and nonprofits. We support PO and non‑PO flows, multi‑entity ledgers, and multi‑currency environments.
  • Companies with 300–20,000 invoices per month.
  • PO‑driven purchasing and non‑PO spend.
  • Multi‑entity groups and shared services teams.
  • QuickBooks, Xero, or ERP back‑ends with bank integrations.
  • Suppliers sending PDFs, EDI, portals, or email attachments.

What Is AI in Accounts Payable?

AI for accounts payable captures invoices, extracts data, and applies coding rules. It matches POs and receipts, enforces approvals, and posts entries with audit trails. It flags duplicates and risky changes, such as vendor bank updates. Your team handles exceptions and negotiations while automation handles the rest.

Benefits of AP Automation

Time Savings

Cycle time

Shrink invoice processing time from weeks to days or hours.

Transparent Processes

First‑pass yield

Raise straight‑through processing with better OCR and rules.

Expertise and Accuracy

Accuracy

Reduce coding errors and mismatches across entities and vendors.

Enhanced Cash Flow Control

Controls

Enforce approvals, spend limits, and separation of duties.

Our-vision

Visibility

Track status, exceptions, and KPIs in real time.

Security at the Forefront

Savings

Capture early‑pay discounts and avoid late fees and duplicate pays.

Risk Management

Risk reduction

Block duplicate invoices and verify sensitive vendor changes.

Scope of Work and Deliverables

Streamlined Invoice Processing

INTAKE & CAPTURE

  • Unified intake: email, portal, drag‑and‑drop, and API.
  • Invoice OCR with line‑item capture and confidence scores.
  • Supplier normalization and document de‑duplication.
Stronger Vendor Relations

MATCH & CODE

  • Two‑way and three‑way match with tolerances and exception routing.
  • Auto‑coding by vendor, item, PO, or cost center with override rules. 
  • Tax handling, freight allocation, and accruals when required.
Post Customization support and training

APPROVE & POST

  • Dynamic approvals by policy, amount, vendor risk, or category.
  • Segregation of duties with clear substitutes and escalation paths.
  • Post to GL with links to source documents and change logs.
Proactive Payment Reminders

PAYMENT READINESS

  • Payment run prep: due‑date views, discounts, and cash timing.
  • Positive pay and remittance files with remittance narratives. 
  • Vendor statement reconciliation and dispute tracking.
Financial Reporting and Control

FRAUD & QUALITY CONTROLS

  • Duplicate detection and AI‑based anomaly checks.
  • Verified supplier bank changes with out‑of‑band confirmation.
  • Audit trails, prompt logs, and immutable document links.
Transparent Implementation Cost

SLAs & KPIs

  • Intake to first decision: target same day for standard invoices.
  • First‑pass match rate and exception rate tracked weekly.
  • Cost per invoice, cycle time, and discount capture reported monthly.

Examples of AP Workflows

Non‑PO Invoice

  • OCR, vendor mapping, auto‑coding, and single‑owner approval.
  • Exceptions flagged by amount, GL, or vendor risk.

Credit Memo & Returns

  • Link to original invoice and PO.
  • Auto‑netting and approval path for write‑offs above threshold.

PO‑Backed Invoice

  • PO flip, three‑way match, tolerance checks, and partial receipts.
  • Exception routing to receiving or buyer for quick resolution.

Credit Memo & Returns

  • Link to original invoice and PO.
  • Auto‑netting and approval path for write‑offs above threshold.

Improve downstream collection too? Connect for AI Accounts Receivable Automation.

Success Stories

Representative outcomes from recent AP programs. Results vary by systems, supplier mix, and scope.

Cascade Components (Manufacturing)

  • Challenge: High volume of PO invoices; manual matching and discount leakage.
  • Solution: PO flip, OCR, tolerances, and early‑pay targets.
  • Outcomes: Cycle time cut materially; first‑pass match rate up; discounts captured consistently.

UrbanNest Hospitality (Hotel Group)

  • Challenge: Non‑PO spend and late approvals across locations.
  • Solution: Intake portal and dynamic approvals by category and amount.
  • Outcomes: On‑time approvals; fewer late fees; cleaner audit trails.

Silverline Distributors (Wholesale)

  • Challenge: Duplicate invoices and risky bank change requests.
  • Solution: Duplicate detection and out‑of‑band bank verification.
  • Outcomes: Attempted fraud blocked; zero duplicate pays post‑go‑live.

Want the details? See our case studies or book a discovery call.

What Our Customers Say

Tools, Integrations, and Platforms

We remain vendor‑agnostic. We integrate OCR, e‑invoicing, workflow, and payment tools with your ledger. We connect QuickBooks, Xero, and major ERPs, banks, and procurement portals.
  • Invoice capture and extraction with audit trails.
  • Supplier portal and self‑service onboarding.
  • PO, GRN, and item catalog syncs.
  • Approval routing with policy enforcement and analytics.
  • Payment files, positive pay, and remittance automation.
  • Role‑based access, logs, and monitoring.

Selecting platforms now? Connect for AI Accounting Software: Selection, Setup & Migration.

Security, Privacy, and Compliance

  • Least‑privilege access and role‑based permissions.
  • Encryption in transit and at rest for sensitive vendor data.
  • Retention and deletion policies you can audit.
  • Prompt logs, activity trails, and human‑in‑the‑loop reviews.
  • Documentation mapped to your control framework.

Pricing and Packages

Performance Analysis

AP Assessment

Process mapping, KPI baseline, tool fit, and roadmap with risk and control review.

Request a Quote.

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AP Pilot (One Flow)

Non‑PO or PO‑backed invoices, limited suppliers, success metrics, and training.

Request a Quote.

Navigate

AP Scale

Entity rollout, supplier onboarding, dashboards, and payment‑run readiness.

Request a Quote.

Pricing depends on invoice volume, supplier mix, entities, integrations, and control requirements.

FAQs: AI Accounts Payable

What is ai in accounts payable?

It captures invoices, applies rules, matches POs and receipts, enforces approvals, and posts entries with audit trails.

How does three‑way match work?

We match invoice, PO, and receipt. We apply tolerances and route exceptions to buyers or receiving.

How fast can we implement accounts payable automation ai?

We typically pilot within weeks, then phase rollout by entity or supplier group.

Do you support NetSuite, QuickBooks, Xero, and ERPs?

Yes. We integrate with NetSuite, QuickBooks, Xero, and major ERPs, plus banks and procurement systems.

How do you prevent duplicate invoices and fraud?

We use de‑duplication checks, anomaly scans, and verified bank‑change workflows with out‑of‑band confirmation.

Which KPIs do you track?

Cycle time, cost per invoice, first‑pass match rate, exception rate, on‑time approvals, and discount capture.

Will automation replace our AP team?

No. Automation handles routine tasks. Your team manages exceptions, suppliers, and policy compliance.

Can you manage W‑9/1099 and vendor setup?

Yes. We support W‑9 collection, vendor classification, and data hygiene with required fields.

What about multi‑currency and tax?

We support multi‑currency invoices and applicable tax codes with documented assumptions.

Can you prepare payment runs?

We stage payment runs with remittance files, positive pay, and cash‑timing views for approval.

NetSuite Consulting

Traditional accounting is dead. Ready to modernize AP?
Book a discovery call. We will review your AP goals and propose a clear next step.

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Address

7901 4th St N, St. Petersburg, FL 33702, USA

Phone number

+1 727 625 4373

Learn

Company

Areas We Support

United States | United Kingdom | Germany | United Arab Emirates 

New York City | Miami | Atlanta | Boston | Salt Lake | Denver | Las Vegas | London | Frankfurt | Dubai | Abu Dhabi

Narek Abgaryan
Narek is the CEO and co-founder of Hundred MS. With a dynamic career that spans investment firms, asset management, risk management, and corporate finance, Narek has demonstrated a profound ability to navigate and innovate within the financial sector. His work across various countries and in diverse financial domains reflects a global perspective and an adaptable, forward-thinking approach. He Brings a wealth of knowledge and experience from the worlds of finance and technology. As a distinguished graduate of the University of Oxford and Hult International Business School, Narek has earned a reputation for excellence in the financial domain. His credentials, including the esteemed CFA and FRM certifications, are a testament to his deep understanding and expertise.
CFA, FRM
Narek Abgaryan
CFA, FRM, Fund Manager & CEO
Narek is the CEO of Hundred CJSC. Before embarking upon this position, he accumulated 7+ years of multinational experience including the positions of CEO, Head of Research and Member of the Board at various licensed and regulated investment companies. Narek is a graduate of Hult International Business School, Armenian State University of Economics and is currently pursuing his education at Saïd Business School of the University of Oxford. Narek is a CFA charter holder and a certified FRM.
Our Mission
Our mission is to extend our partner-based, specialized and cost-effective cooperation to our clients to enable them to focus on their long-term strategy and leverage their core competencies around value-creating activities, thereby boosting Armenia’s economic development.
Our Vision
We have a deep conviction that the financial system is the pillar of our civilizations. Economies that are exploding with growth are the ones that adopted modern finance. We aim to reach a reality where access to unconventional finance technics should be within reach of every economic unit. This shall empower everyone to allocate their human and financial capital more purposefully and innovatively for the benefit of a secure, wealthy, and responsible society.
Objectives
In "Hundred" CJSC, we are structuring our goals to revolve around the best interests of our investors and business partners. The basis we build our strategy on is satisfaction of expectations of our Clients, by bringing substantial profits to them through ethical management of investments, assets and portfolios. In the path of achieving the set tasks, we target new financial products adapted to the Client’s needs and offer variety combinations of interdisciplinary innovations. Following our set of values, we see our short-term goal in becoming one of the leading players in the domestic market, pursuing the long-term ambitious goal of integration into regional and global financial markets.
Corporate Values
We believe that earning the trust of each Client cements the next layer of the foundation of the Company’s reputation. Financial relations are built on trust; thus, our reputation is the heart of our business. Our allocentric approach to dealing with clients ensures that we always put their interests first. We do our utmost to make sure that our decisions are utterly disconnected from the greed when it comes to rendering our services. Promulgating ethics and adhering to the highest professional standards are the bedrocks of our corporate values.
  • Are your financial records more puzzling than they should be?
  • Has the audit process become a recurring nightmare for your firm?
  • Do important financial decisions stall due to unclear or absent financial reports?
  • Are high operational costs without clear returns keeping you awake at night?
  • Is hiring and maintaining a full-fledged financial team putting a strain on your resources?
  • Are you in the dark about your company's true valuation and need clarity?
  • Is the challenge of cleaning up your accounting books holding your business back?
  • Are outdated systems causing inefficiencies, prompting the need for an ERP implementation?
  • Have you identified the need for a robust risk management strategy but don't know where to start?
  • Are you looking for a one-stop firm that can handle everything from corporate strategy to asset management?
Are You Ready to Transform Your Businesses’ Financial Landscape?
Are You Ready to Transform Your Businesses’ Financial Landscape?
  • Are your financial records more puzzling than they should be?
  • Has the audit process become a recurring nightmare for your firm?
  • Do important financial decisions stall due to unclear or absent financial reports?
  • Are high operational costs without clear returns keeping you awake at night?
  • Is hiring and maintaining a full-fledged financial team putting a strain on your resources?
  • Are you in the dark about your company's true valuation and need clarity?
  • Is the challenge of cleaning up your accounting books holding your business back?
  • Are outdated systems causing inefficiencies, prompting the need for an ERP implementation?
  • Have you identified the need for a robust risk management strategy but don't know where to start?
  • Are you looking for a one-stop firm that can handle everything from corporate strategy to asset management?
Levon Garibyan
Levon, the co-founder and Business Development Director of Hundred MS, brings over a decade of international experience to his role. His career spans managing private firms with diverse business profiles across the UK, UAE, and Russian Federation. Levon has not only excelled in steering these companies towards growth but has also specialized in business development strategy and fundraising. His expertise in these areas has significantly contributed to the expansion and success of these firms. Levon's academic background is equally impressive, having studied at Cranfield University School of Management and Moscow State University of International Affairs (MGIMO), where he honed his skills in business management and international affairs.
Levon Garibyan
Levon is the Business Development Director and Strategy Specialist of the company. He acquired international experience of more than 10 years, managing private firms with various business profiles in UK, UAE and Russian Federation. Levon studied in Cranfield University School of Management and Moscow State University of International Affairs (MGIMO).
Business Development, Strategy & Fundraising
David Tarkhanyan
David is the co-founder of Hundred MS and the CEO of Hundred MS GmbH. His track record in delivering innovative financial solutions and driving performance improvement initiatives showcases his ability to lead complex projects and navigate the intricate world of finance. David's breadth of experience has equipped him with the unique ability to understand and address the multifaceted challenges businesses face today. His exceptional qualifications, marked by the CFA and FRM certifications, reflect his deep commitment to financial mastery and strategic insight. David's career is characterized by a wide-ranging experience in investment banking, performance management, controlling, and reporting, among other critical financial domains.
David Tarkhanyan
David Tarkhanyan
David Tarkhanyan
Financial Controlling Investment Banking
David is the co-founder of Hundred MS. He is a Banking specialist with a focus on Financial Controlling, Planning, and Performance Management. His experience extends more than 10 years in various investment banks in Vienna and Frankfurt. David studied Physics at Bauman University and Industrial Engineering at the American University of Armenia.